SHAREHOLDER VOTING & CANDIDACY ELIGIBILITY for BOARD VACANCIES  
Annual Shareholder Meeting to be held Tuesday, February 6, 2018
in compliance with LDWA BYLAWS

Dear Shareholders, 

Shareholders will not be eligible to vote or run for a seat on the LDWA Board of Directors Annual Shareholder Meeting IF:

(a) The shareholder account balance due by December 30, 2017 is not paid in full by January 5, 2018; or
(b) the shareholder rents his/her property, their tenant pays the LDWA bill, and that tenant is delinquent per (a); or
(c) the property deed is recorded after January 5, 2018.

In compliance with the LDWA Bylaws, ARTICLE III, Meetings of the Shareholder, the LDWA books will be closed on Jan 5, 2018, to verify shareholders entitled to notice of shareholder meeting and eligibility to vote at the Feb 6, 2018 Annual Shareholder Meeting.  

Please review your records to determine if you are eligible to vote at the 2018 Annual Shareholder Meeting.  If you are unsure of status, please email LDWAcorp@infowest.com for eligibility confirmation. 


BYLAWS, ARTICLE III
Meetings of the Shareholders
Section 4. Record Date.
The Board of Directors may fix a date not less than ten (10) nor more than fifty (50) days prior to any meeting as the record date for the purpose of determining shareholders entitled to notice of and to vote at such meeting of the shareholders.  

In the event no date is fixed, the record date shall be the date of mailing notice of the meeting.  

The transfer books may be closed by the Board of Directors for a stated period not to exceed fifty (50) days for the purpose of determining shareholders for any purpose.  

BYLAWS, ARTICLE III - Meetings of the Shareholders - Section 7. Voting.
The affirmative vote of the majority of the shareholders represented at the meeting shall be the act of all shareholders.  The vote upon any business before a meeting shall be by ballot. No proxy voting shall be allowed.  [Bylaws, March 4, 1995]


BYLAWS, ARTICLE II
Membership
Section 2. Voting Rights.
Regardless of the number of shares held, a Shareholder shall have only one vote.  A shareholder who owns more than one share in his own name, or jointly with other persons, or in the name of a partnership, corporation, limited liability, or any other legal entity, is still only entitled to one vote. 
[Amendments to Bylaws, January 21, 2010]
Regardless of the number of shares held, a shareholder shall have only one vote.  If the title of dwelling and lands has been transferred or conveyed either by contract or deed and the share is held in trust, the Board of Directors may upon receipt of evidence of transfer and payment of a fee equal to a share transfer fee, allow the new owner to vote the share appurtenant to his/her dwelling while such share is held in trust. [Bylaws, March 4, 1995]

(1) A non-individual Shareholder (e.g.: a trust, LLC, Corporation, or any other entity) must appoint an individual to vote its share (an “Authorized Representative”).  Any entity wishing to vote its share at any meeting of the Shareholders must submit its proposed Authorized Representative after ensuring the appointment complies with this Section, prior to the opening of that meeting of the Shareholders. 
(2) All persons nominated as Authorized Representatives must meet the following criteria:
a. Individual shareholders and persons already appointed as an Authorized Representative for another entity are ineligible to be appointed.
b. For entities with readily identifiable owners, such as Corporations or LLCs, an Authorized Representative must own an interest in  the entity for which they are voting, which is no smaller that the ownership interest held by any other owner of the entity.
c. For Trusts, the Authorized Representative must be the Trustee.
d. For entities which have no owners (e.g.: without limitation, government entities, or churches) the Board of Directors may allow such entity to appoint an individual who is not an individual shareholder or an Authorized Representative for another entity.
e. The Board of Directors may refuse to approve the appointment of any Authorized Representative if, upon reasonable investigation, it appears that approving such an appointment would allow any Shareholder a disproportionate influence on the company.  
[Amendment to Bylaws, January 21, 2010]

ARTICLE III
Meetings of the Shareholders
Section 3.  Notice of Meetings.
Written notice of each meeting of the shareholders shall be given by, or at the direction of, the Secretary or other persons authorized to call a meeting, by personal delivery or by depositing the notice in the mail, postage prepaid, addressed to the shareholder’s address last appearing on the books of the Association, not less than ten (10) days nor more than fifty (50) days before such meeting, to each shareholder entitled to vote thereat.  Such notice shall specify the place, date and hour of the meeting, and in the case of a special meeting, the purpose of the meeting.  No issues shall be voted upon in any shareholder meeting other than those specified in the notice.  [Bylaws, March 4, 1995]

 ARTICLE III
Meetings of the Shareholders
Section 8.  Procedure.
The order of business and all other matters of procedure at every meeting of shareholders shall be determined by the presiding officer, but shall, as nearly practical, follow this format:
1. Call to Order.
2. Proof of Notice of Meeting or Waiver thereof.
3. Reading and Action on any Unapproved Meeting Minutes.
4. Reports.
5. Election of Directors and other Business.
6. Adjournment.​  

ARTICLE X
Assessments and Water Charges
Section 4.  Due Dates.
All water charges shall be paid monthly, and if not paid on, or before ten (10) days after the date of billing for such charges, shall be delinquent.  [Bylaws, March 4, 1995]
​  

ARTICLE X
Assessments and Water Charges
Section 5.  Delinquency Charges.
Delinquency in the payment of either an assessment on members or of any monthly water charges, even though the other might not be delinquent, shall subject the delinquent member to the immediate discontinuance of all water service and the cancellation of the stock certificate held by such member.  Resumption of water service and reinstatement of stock certificate shall only be made upon payment of all delinquencies, interest, attorney’s fees and such other charges and penalties as may be established and applied by order of the Board of Directors in the case of such delinquencies.  [Bylaws, March 4, 1995]
VOTING ELIGIBILITY IN ACCORDANCE WITH LDWA BYLAWS 


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LEEDS DOMESTIC WATER USERS ASSOCIATION
LDWA


 a Non Profit Shareholder-Owned Private Corporation
Providing Culinary Water Service 
Since 1931